CASE STUDY
www.wolterskluwer.com/en
STREAMLINE COMPOUNDING
AND MEDICATION COMPLIANCE
WITH Simplifi+®
INTRODUCTION AND BACKGROUND
The Unites States Pharmacopoeia (USP) serves as a book of standards for the protection of the
public and has been maintained since 1820 by physicians and pharmacists.
“The pharmacist must not only know well the standards of the U.S.P., but they must be skilled in the
compounding and care of the hundreds of medicinal products they handle. Your Doctor relies on
them when sickness comes. They are trained in college and by experience to be accurate, and to
judge and appreciate high quality. Their professional services and the sacrifices they are often called
upon to make in the public welfare entitle them to a large measure of the good will of the community
they serve.” 1
While many of these statements ring true today, additional standards have evolved over the
years — including those for patient safety, medication management, safe handling of hazardous
drugs, and compounding, making the pharmacist’s job more complex. And despite an increase in
regulations and enforcement, many pharmacies rely primarily on manual processes for everything
from I.V. preparation to temperature checks to medication dispensing.
At Wolters Kluwer Health, we believe patients deserve the Best Care Everywhere — and that
includes anywhere medications are handled or prepared.
We aim to simplify the complexities by building software that incorporates not only the minimum
regulatory standards, but also the deep domain expertise from our industry, to guide completion
of standardized workflows and competencies that deliver consistent compliance habits, excellent
outcomes, and peace of mind.
USP COMPOUNDING STANDARDS
CHALLENGE: The USP Compounding Standards continue to evolve, with updates to USP <795>
and <797> recently published and enforcement looming in 2023. As the standards unfold, you
can expect increased scrutiny from accrediting and governing agencies such as The Joint
Commission, CMS, FDA, and State Boards of Pharmacy that inspect compounding pharmacies
for quality control, training, and documentation. As you know, failing an inspection can result in
financial and reputational consequences.
Annie Lambert, PharmD, BCSCP
Clinical Program Manager
~ Simplifi+ Solutions
CASE STUDY
www.wolterskluwer.com/en
SOLUTION: Simplifi 797® is the country’s leading web-based pharmacy compliance solution
designed to meet the requirements of USP <795>, <797>, and <800> and beyond by incorporating
industry best practices into easy-to-adopt templates. With policies, training, competency
assessment, daily task management, and inspection-ready reporting integrated throughout the
software, you can be confident nothing will fall through the compliance cracks. Leverage system
standardization tools to reduce variation in competencies and tasks across the health system and
monitor performance with system analytics reports.
OUTCOME: Trusted by over 2,000 pharmacies, Simplifi 797’s swift implementation and up-to-date
application reduces the effort required to achieve compliance and gives users peace of mind that
they will pass inspections easily. Proactive and real-time notifications combined with standard
reports available in the analytics platform provide actionable insights for pharmacy leaders to
ensure compliance day to day and to close gaps before they become challenges. Says Vice
President of Clinical Pharmacy Services for Optum Infusion, Jeff Arquiette, “Simplifi 797 has really
helped to standardize our documentation and competencies across our sites. This has been huge
and one of the biggest drivers of our success.” For Optum Infusion and other integrated pharmacy
networks — whether small, medium, or large in scope — many utilize centralized management of
competencies to achieve standardization as well as compare performance across facilities with
system analytics reports.
MEDICATION STORAGE AND UNIT INSPECTIONS
CHALLENGE: Pharmacy is responsible for medications stored anywhere in the health system,
including nursing units, clinics, carts, and operating rooms. Medication errors and improper
medication storage present threats to patients and staff. Routine monitoring of these areas
is necessary but time consuming, and a paper-based tracking system rarely delivers
meaningful data.
SOLUTION: Simplifi+® MedStorage is a web-based tool that allows pharmacy leaders to
create standard workflows for pharmacy staff to complete from a mobile-device — all to meet
regulatory standards for storage of medications across units and improve patient safety.
Simplifi+ MedStorage serves as a quality management system that helps ensure staff members
are following standard checklists essential to meeting quality objectives and improving care.
Customized reporting and notifications improve visibility into inspection metrics, making it easy to
share data with other health system leaders and enabling administrators to identify trends early.
OUTCOME: The transition to a web-based unit inspection tool was easy for Nicklaus Children’s
Hospital. “Between the electronic, device-based operation and the customizable checklists, we
became more efficient and completed the inspections much faster and more reliably. With the
option for notifications, we immediately saw our compliance increase,” shared Clinical Pharmacist
at Nicklaus’ Children’s Hospital, Daniel De Arazoza. Not only was Simplifi+ MedStorage useful
in their acute care and surgery sites, but the benefits have also extended to their offsite clinic
facilities as well. All inspections are easily compiled and shared with the Board of Pharmacy.
Dr. De Arazoza emphasized: “Having data available through the analytics platform is extremely
powerful. The MedStorage team was invaluable in helping to develop our analytics and to learn
from live data and trends.”
“
Between the electronic,
device-based operation
and the customizable
checklists, we became
more efficient and
completed the
inspections much faster
and more reliably.
With the option for
notifications, we
immediately saw our
compliance increase.”
Daniel De Arazoza
Clinical Pharmacist
~ Nicklaus’ Children’s Hospital
CASE STUDY
www.wolterskluwer.com/en
EMERGENCY MEDICATION TRAY MANAGEMENT
CHALLENGE: Management and restocking of medication trays is another tedious, yet necessary,
pharmacy task. Many organizations have challenges coordinating the restocking workflow, relying
on paper logs and binders. Worse yet, they may have little oversight of the process once the tray
leaves the pharmacy.
SOLUTION: Simplifi+® MedTrays helps hospital pharmacies standardize emergency medication
tray management by removing manual processes and automating the tracking and inventory of
emergency medications.
“When looking at the solutions that were available in the market, we saw an opportunity to deliver
impact where it matters most — by helping busy pharmacies simplify the process of restocking
and managing medication trays. MedTrays offers consistent and efficient workflows to improve
accuracy, traceability, and oversight of critical medications distributed throughout the hospital or in
other care facilities,” says General Manager, Compliance and Surveillance Solutions, Karen Kobelski.
Simplifi+ MedTrays takes the effort out of emergency cart medication tray management
without the cumbersome implementation or high cost of RFID hardware or proprietary software
installation. Simplifi+ MedTrays can be customized to fit where it is most beneficial in a system
that has facilities of diverse sizes and needs.
OUTCOME: Implementing Simplifi+ MedTrays has brought many efficiencies for Southwest
Mississippi Regional Medical Center. According to Director of Pharmacy, Tiffany Poole, “Once we
migrated to Simplifi+® MedTrays, we officially retired the paper binders our team used to manage
medication tray restocking and management. Streamlining our workflow with MedTrays’ ability to
electronically trace medication lot numbers and expiration dates provides a significant value to my
team’s time and our ability to ensure overall patient safety.”
Simplifi+ COMPLIANCE SUITE
Wolters Kluwer is known for Simplifi 797 and providing USP compounding guidance and for
supporting pharmacies who rely on automating medication storage support. Simplifi+ is a natural
expansion of our knowledge of pharmacy challenges and desire to provide Best Care Everywhere.
When our team thinks about how to help customers by innovating in this space, we first consider
the level of complexity and external factors you are navigating daily. Wolters Kluwer wants to be
a partner to help you simplify that complexity where we can make it easier for you. “The tools and
reporting available with all our Simplifi+ applications enable pharmacy leaders to focus on the
right details at the right time, all so we don’t lose our focus on what really matters — delivering
safe medications to our patients every time,” shares Clinical Program Manager for Simplifi+
Solutions, Annie Lambert, PharmD.
With robust analytics and reporting, we go beyond just checking the boxes to provide valuable
insights to support continuous quality improvement for your compounding program and to
achieve medication management goals.
Now with three compliance solutions available on our SoleSource platform, you can transform
evidence-based guidance into practice across a system or in a specific location — optimizing your
operations and overall quality.
Streamline compliance, inside the pharmacy and beyond with Simplifi+ solutions.
1 Adapted from “Why Uncle Sam ok’d the Pharmacopeia” historical poster,
Images from the History of Medicine. Accessed: http://resource.nlm.nih.
gov/101449493 10/10/2022
“
The tools and reporting
available with all our
Simplifi+ applications
enable pharmacy
leaders to focus on
the right details at
the right time, all
so we don’t lose our
focus on what really
matters — delivering
safe medications to our
patients every time.”
Annie Lambert, PharmD, BCSCP
Clinical Program Manager
~ Simplifi+ Solutions
Simplifi+
®
With Simplifi+, you can customize a system of
market-leading pharmacy compliance solutions
to solve medication management challenges that
risk reputation and patient safety. By choosing one
or all of the Simplifi+ solutions, you can transform
evidence-based guidance into practice across
a system or in a specific location, optimizing your
operations and overall quality.
Ensure USP
compliance confidence
with Simplifi 797
Improve medication
storage compliance with
Simplifi+ MedStorage
Automate complicated
emergency medication
tray management with
Simplifi+ MedTrays
Streamline compliance, inside
and out of the pharmacy.
Learn more at www.wolterskluwer.com/en/solutions/simplifi-plus-pharmacy-compliance
All the tools you need,
when and where you need
them, to achieve safety and
compliance confidence.